Measures to Prevent Unlawful Acts Pertaining to Research at GRIPS

  The National Graduate Institute for Policy Studies (GRIPS) has taken various measures to prevent unlawful research activities and fraudulent use of research funds by establishing a responsibility structure within the institute, internal rules, an unlawful act prevention plan, and a contact point.

  There have recently been many cases of unlawful acts in research activities and unlawful use of research funds at research institutions. In response to the situation and in compliance with the “Guidelines for Responding to Unlawful Acts during Research Activity” (Decision of the Minister of Education, Culture, Sports, Science and Technology, as of August 26, 2014) and the “Guidelines for the Management and Audit of Public Research Funds at Research Institutions (Implementation Standards)” (Decision of the Minister of Education, Culture, Sports, Science and Technology, as of February 15, 2007, revised on February 1, 2021), GRIPS is furthering its efforts to strengthen measures to prevent unlawful acts.

  The government covers most of the expenses required for national universities’ activities. Thus, unlawful acts pertaining to research activities and/or fraudulent use of research funds are serious acts that increase society’s distrust toward tax-funded research activities. They are, therefore, impermissible.

  With an aim to developing our research activities by efficiently utilizing research funds, GRIPS will continually further its efforts to prevent unlawful acts in research activities and to ensure proper management of research funds.

 

Director of Unlawful Act Prevention Promotion

President Hiroko Ota

1．Code of Conduct for Research Activities

Research activities at GRIPS are pursued under the following Code of Conduct:

Code of Conduct for Research Activities at the National Graduate Institute for Policy Studies

2. Regulations Concerning the Prevention of Unlawful Acts

・    Key principles for the prevention of fraudulent use of research funds at the National Graduate Institute for Policy Studies

・    Regulations on the Prevention of Unlawful Acts Pertaining to Research at the National Graduate Institute for Policy Studies

・    Pledge: Regulations on the Prevention of Unlawful Acts Pertaining to Research at the National Graduate Institute for Policy Studies (Appendix)

・    Unlawful Act Prevention Plan Pertaining to Research Activities at the National Graduate Institute for Policy Studies

3. Announcement to Vendors

・   Measures to Prevent Unlawful Acts Pertaining to Research at GRIPS

・   Pledge

Annex 1:Regulations on the Prevention of Unlawful Acts Pertaining to Research at the National Graduate Institute for Policy Studies

Annex 2: Unlawful Act Prevention Plan Pertaining to Research Activities at the National Graduate Institute for Policy Studies

Annex 3: Guidelines on the Suspension of Dealings, etc. Involving Contracts with the National Graduate Institute for Policy Studies

4．Structures for the Prevention of Unlawful Acts

1. Contact Point for accusations, consultations, and the provision of information concerning suspicions of specified unlawful acts or unauthorized use of research funds

*Contact can be made in writing, by telephone, fax, and e-mail, or in person.

 

1) Internal Contact Point (English & Japanese):

Director of the Research Support and International Affairs Division

Address	7-22-1 Roppongi, Minato-ku, Tokyo 106-8677
Tel	+81-(0)3-6439-6034
FAX	+81-(0)3-6439-6030
E-mail	kenkyushiengrips.ac.jp

2) External Contact Point (English only):

Mr. Akihiko Hara, Attorney-at-law at Hibiya Park Law Offices

Address	5F Hibiya Marine Building, 5-1 Yurakucho 1-chome, Chiyoda-ku, Tokyo 100-0006
Tel	+81-(0)3-5532-8177 (10:00-17:00 on weekdays, excluding national holidays, the year-end and new year holidays and other holidays at Hibiya Park Law Offices）
Remarks	- Contact can be made only by telephone. - When making contacts, please indicate that it is a GRIPS-related matter.

  

２．Institutional responsibility structures

Director of Unlawful Act Prevention Promotion = President	i) Play a leading role in promoting Unlawful Act Prevention Measures as the top authority ii) Stipulates the Unlawful Act Prevention Plan iii) Provides guidance on responses to occurrences of Unlawful Acts Pertaining to Research

Deputy Director of Unlawful Act Prevention Promotion ＝Vice-President (in charge of compliance)	i) Assists the Director of Unlawful Act Prevention Promotion ii) Responsible for duties pertaining to matters such as the planning, designing, and implementation of Unlawful Act Prevention Measures

Director of Research Ethics and Research Funds Compliance ＝Director-General	i) Manages participation in Research Ethics Education and Research Funds Compliance Education ii) Responsible for duties such as the provision of guidance and advice related to maintaining research ethics iii) Responsible for duties such as management and supervision of the use status of research funds

Officer of  Unlawful Act Prevention Plan Promotion ＝Vice-President (in charge of compliance)	Unlawful Act Prevention Plan Promotion Office i) Planning, drafting, implementing, and reviewing the Unlawful Act Prevention Plan ii) Proposals concerning surveying and research on causes of unlawful acts and improvement measures iii) The implementation of Research Ethics Education, Research Funds Compliance Education, and Awareness-Raising Activities